January 27, 1999

7:30 p.m.

 

The Board of Directors of the San Benito County Water District convened in Regular Session. All members of the Board were present together with District Manager/Engineer John S. Gregg, Operations and Maintenance Supervisor Cliff Thatcher, District Counsel David Pipal and Administrative Services Officer Janet L. Torres.

  1. Pledge of Allegiance to the Flag

President Perry called the meeting to order and requested all to stand and recite the Pledge of Allegiance to the Flag.

b.         Approval of the Agenda

Upon motion duly made and seconded, the Agenda was approved as submitted.

  1. Public Input

President Perry opened and closed the Public Input portion of the meeting, hearing no public input.

CONSENT AGENDA

1.         Approval of Minutes for:       December 29, 1998 – Regular Meeting

                                                            January 11, 1999 – Public Hearing

                                                            January 14, 1999 – Public Hearing

2.         Allowance of Claims

3.         Investment Committee Report - 3rd Quarter 2nd Quarter

President Perry asked if there were any questions regarding the Consent Agenda. Director Rupert questioned some of the claims being paid. District Manager/Engineer Gregg answered his questions and upon motion duly made, seconded and unanimously carried, the Consent Agenda was approved as presented.

REGULAR AGENDA

4.         Consideration of a Resolution Approving Agreement Regarding Express and Implied Indemnity between Santa Clara Valley Water District, Santa Clara County, San Benito County Water District and San Benito County.

            District Counsel David Pipal stated this Agreement is recommended by Joint Powers Insurance Authority (JPIA) because of a lawsuit against San Benito County, the District and many other entities regarding the flooding of 1995. He stated there has been a judgement dismissing the charges against the above named agencies. On our behalf JPIA has arrived at settlement in the amount of $50,000, plus their legal costs. He stated this Agreement was developed between San Benito County, Santa Clara Water District and Santa Clara County so the agencies will not try to recoup their losses from each other.

District Counsel Pipal recommended entering into this agreement.

Upon motion duly made, seconded and unanimously carried, Resolution #99-3 was approved and adopted.

5.         Consideration of Resolution Approving Memorandum of Agreement between the City of San Juan Bautista and the San Benito County Water District Regarding the Development of a Conceptual Plan for the Delivery and Treatment of San Felipe Project Water as a Supplement to the City’s Groundwater Supply.

District Manager/Engineer Gregg presented the Memorandum of Agreement. He stated the District could, with the Board’s approval, place $15,000 in its budget to support water quality in San Juan Bautista. President Perry asked if San Juan Bautista also contribute? District Manager/Engineer Gregg stated they would. Director Swanson stated the Memorandum of Agreement seems satisfactory but the monetary amount needs to be spelled out.

Upon motion duly made, seconded and unanimously carried Resolution No. 99-4 was adopted with the provision that the reported costs do not exceed $15,000 in the scope of work and before it exceed that amount, it comes back to the Board for discussion.

6.         Consider designating District Reserve Funds for payment of USBR "Pre-renewal Charges".

District Manager/Engineer Gregg presented the discussion item. After brief discussion of the matter a motion was made, seconded and unanimously carried to establish a reserve fund for payment of USBR ‘Pre-renewal charges’.

7.         Committee Reports:

a.         Investment Committee (Tobias/Gonzales)

            Director Gonzales reported the District received $277,000 from Gilford on a note that became due. He stated these funds were placed in LAIF. District Manager/Engineer Gregg stated these funds may be used due to the fact the tax payment has not come in from the County. District Manager/Engineer Gregg stated staff is in the process of mailing out ‘Request for Proposal’ for custodial services. He reported there are a number of assignments for staff, from the Investment Committee.

b.         Audit/Budget Committee (Tobias/Swanson)

            Director Swanson reported the Audit/Budget Committee had a meeting the other day. He reported the District’s auditor, Mike Grace has one more year on his. He stated at their next meeting, the committee will discuss the next step. Director Swanson stated another issue discussed at the meeting was that the District’s Accountant, Cheryl Tyler and the District Manager have been working on a new budgetary system.

8.         District Manager/Engineer’s Report: District Manager/Engineer John S. Gregg reported on the following:

    1. Employer-Employee Relations – This relates to negotiation between SEIU and the District. In October an Agreement was reached. He stated Tradition has it that the employer waits to see if the bargaining unit approves or disapproves the package. He stated the package was presented to the Personnel Committee. At this time, they are reviewing the document in appropriate detail. He stated a Special Meeting will be set in mid February and the matter discussed during closed session.

b.         1999/2000 Water Supply – The District has received the preliminary estimates for the 1999/2000 Water Supply. The District needs 60% to be able to deliver to customers and allow for 10% percolation. The District can take it from San Justo Reservoir if needed.

c.         1997/1998 Groundwater Report – There is three areas of concern: 1. The Report needs to reflect the monitoring of John Smith Landfill; 2. The area of water use per parcel to be monitored on parcels showing significant amount of high usage. 3. The scope of the groundwater report should include the area beyond Zone 6. A work plan will be available for discussion at the March Board Meeting.

BOARD ORGANIZATION:

9.         Consideration of Board Committees

President Perry stated he sent out copies of the proposed committees. He stated he has not heard any responses and asked if there were any comments? He stated if everyone was in agreement with the appointments, he would entertain a motion.

Upon motion duly made, seconded and unanimously carried, the committees were approved as submitted.

            The vote of each member of the Board on the preceding matters was as follows, unless otherwise stated:

AYES:             DIRECTOR:    Swanson, Perry, Rupert, Gonzales, Tobias

NOES:             DIRECTOR:    None

ABSENT:        DIRECTOR:    None

            The Board adjourned to a regular meeting to be held on February 24, 1999 at 7:30 p.m., 30 Mansfield Road, Hollister, California.

 

                                                                        _________________________________

                                                                        Kenneth Perry

                                                                        President

 

ATTEST:         _____________________________

                        Janet L. Torres

                        Administrative Services Officer