The Board of Directors of the San
Benito County Water District convened in Regular Session. Directors Ken Perry, John Tobias and James
DeLaCruz were present together with District Manager/Engineer
a. Pledge of Allegiance to the Flag
Vice President Perry called the meeting
to order and led the Pledge of Allegiance to the Flag.
b. Approval of Agenda
Upon motion duly made, seconded and
unanimously carried the Agenda was approved with the removal of Item #10 and
Item #4 being moved to the end of the meeting.
c. Public Input: Members
of the Public are Invited to Speak on any Matter not on the Agenda
Vice President Perry opened and closed
the Public Input section of the Meeting hearing no comment from the Public.
1. Approval of Minutes for:
2.
Allowance of Claims
3.
Resolution Approving District Amended Investment Policy
5. Resolution Amending Resolution No. 97-6 Establishing Authority
and Procedures for Inspection and Production of District Records
Upon
motion duly made, seconded and unanimously carried, the Consent Agenda was
approved adopting Resolution No. 2002-06, a Resolution Related to the
District’s Investment Policy and Resolution No. 2002-07, a Resolution Amending
Resolution No. 97-6 Establishing Authority and Procedures for Inspection and
Production of District Records.
REGULAR
AGENDA:
6. Authorization to Purchase Accounting and Financial Reporting
System Software and Hardware to Support It
District
Manager/Engineer Gregg presented the background, process and recommendation of
Staff. He stated as a requirement of the
State Controller’s Office and GASB34 the District had changes that needs to be
implemented by year ending June 30, 2003.
He stated Staff is recommended purchasing software (Great Plains) from Phoenix
eBusiness, Inc, from Gilroy, California at an amount not to exceed
$25,000.00. He stated an additional
system computer would also need to be purchased to support the software at an
amount not to exceed $10,000.00.
District Manager/Engineer Gregg stated during the Budget process for the
next fiscal year, he would be adding funds for continuing training.
Upon motion duly made,
seconded and unanimously carried authorization was given to purchase software
and hardware to comply with the State Controller’s Office and GASB34.
7. Consider Resolution Setting Forth Intention Regarding
Percolation of San Felipe Project Water for Contract Year 2002-2003
District Manager/Engineer Gregg stated
this Resolution is substantially the same as last year’s. He stated there would be a delay in
percolation until after the irrigation season.
Upon motion duly made, seconded and
unanimously carried Resolution No. 2002-08 was adopted.
8. San Benito River System Operations
District Manager/Engineer Gregg stated
Staff had met with the Hernandez/Paicines Committee and discussed the low
reservoir storage issue and repairs needed at Hernandez. Deputy District Engineer Cattaneo stated one
suggestion was to raise the outlet tower to above the sediment level to prevent
leakage. He stated it would cost
approximately $100,000.00 and there were funds in Zone 3 from exchanges and
reserves.
9. Report on Hollister Area Water Treatment Plants
District Manager/Engineer Gregg stated
an assessment had been completed of the Sunnyslope County Water District plant
demonstrating how important Lessalt is.
He stated a report would be forwarded to the Board next week.
11. Director Attendance at the ACWA’s 2002 Spring Conference –
Monterey, CA May 8 – 10, 2002
Vice President Perry asked if any of
the Directors wanted to attend the Conference.
Director DeLaCruz stated he would like to attend and permission was
granted.
12. Committee Reports
a) Audit
and Budget (Swanson/DeLaCruz) – Nothing to report
b) Investment (Keck/Tobias) – Matter
handled in the Consent Agenda
13. District Manager/Engineer’s Report:
a) Subsystem
7 Operations/Facilities (Fairview and McCloskey Roads) –
O&M Supervisor
Thatcher reported that the plan of action is to move the relief valve
approximately 500 feet to the west toward the creek. He stated the equipment would be installed
tomorrow. He stated the homeowner will
be notified of the work to be done.
b) Report
on 2002-2003 San Felipe Water Supply – USBR’s formal March allocation was 55% for
agricultural water in both average and dry conditions.
c) San Juan Bautista Infrastructure
1) Water
System –
the improvement design is complete, the EIR is released for public review. The project is moving to the next phase.
2) Well
#4 (#1) –
the proposed improvement to Well #4(#1) is to insert a liner into the existing
well and install a sanitary seal.
d) Harmony
Hills Water System – the matter has been moved into the homeowners’ hands. An information meeting was held last month
and 50% of the homeowners attended. Department
of Health Services may force the homeowners into action.
e) Water Resources Association Activities – Unable to proceed with
Phase 3 of the PEIR. Seeking management
consultant to assist with process.
f) San Felipe Reach 1, Pacheco Pumping Plant Extra Ordinary
Maintenance
– concerns are that Santa Clara Valley Water District is not maintaining
Pacheco Pumping Plant in a proactive manner.
Seeking Bureau resources to place the plant on a proactive maintenance
schedule with Bureau funds.
4. Authorization to Enter into a Lease with Tenants of 10
Mansfield Road, (Home Church)
District Manager/Engineer Gregg stated
the process of determining the rent on the property. He stated due to the improvements the tenants
have completed on the interior and exterior of the property; the value of the
commercial property and the current rate of return, the rent was set at
$1025.00 per month.
Upon motion duly made, seconded and
unanimously carried authorization was given to enter into a two year lease and when
the lease is nearing termination, re-evaluate the current rent of a commercial
building at that time.
The
vote of the Board was as follows, unless otherwise stated:
AYES: DIRECTORS: Perry,
Tobias, DeLaCruz
NOES: DIRECTORS: None
ABSENT: DIRECTORS: Keck,
Swanson
The Board adjourned to a Regular
Meeting to be held on April 24, 2002 at 7:30 p.m., 30 Mansfield Road,
Hollister, California.
Minutes
were approved at the April 24, 2002 Regular Board Meeting by the presiding
Board Member:
___________________________
Douglas
Keck
President of the Board
ATTEST: _______________________________
Janet L. Miller
Administrative Services Officer