October 27, 1999

7:30 p.m.

The Board of Directors of the San Benito County Water District convened in Regular Session. Directors Ken Perry, John Tobias, Gary Gonzales and Wm. Rupert were present together with District Manager/Engineer John S. Gregg, District Counsel David Pipal and Administrative Services Officer Janet L. Torres.

a.         Pledge of Allegiance to the Flag

            President Perry called the meeting to order and led the pledge of allegiance to the flag.

b.         Approval of Agenda

            Before approval of the Agenda, District Manager/Engineer Gregg requested Items 13 and 14 be pulled. Upon motion duly made, seconded and unanimously carried Items 13 and 14 were pulled and the Agenda was approved.

c.         Public Input

            The Public Comment portion of the meeting was opened and hearing no input from the public, closed by President Perry.

CONSENT AGENDA:

1.         Approval of Minutes of:        September 29, 1999 – Regular Meeting

October 21, 1999 – Special Meeting

Allowance of Claims

Consider Resolution changing Regular Meeting date for the months of November and December, 1999

Consider Acceptance of Investment Committee for Quarter ending September 30, 1999

After a brief discussion by the Board, and upon a motion duly made, seconded and unanimously carried the Consent Agenda was approved as submitted and Resolution No. 99-15 was adopted with a change to the Regular Meeting date for the Month of November to be November 17, 1999.

 

REGULAR AGENDA:

5.         Central Valley Project Water Supply and San Luis Delta Mendota Water Authority Activities

            Dan Nelson from San Luis Delta-Mendota Water Authority discussed the activities for San Luis Delta Mendota Water Authority and Central Valley Project Water Supply. He stated a lot of progress has been made regarding a relationship with Governor Davis with the concerns of the Central Valley Project. District Manager/Engineer Gregg stated he felt it was important that the legislative leaders know the concern of the Central Valley Project Water Supply.

6.         Consider Cooperative Stream Cleanup Program for Water Quality Protection

            District Manager/Engineer Gregg stated a Memo was faxed to the Directors regarding a Cooperative Stream Cleanup Program. President Perry stated the surrounding landowners should be notified that the work will be done if they want to participate. He also stated he would like staff to re-inspect the area that was cleaned up during the 1997 storm clean up. Director Rupert asked if anyone had spoken to the landfill agency to see about a discount rate. District Manager/Engineer Gregg stated the intention was to let the landowner pay for the disposal fees and the District would issue a reimbursement.

Upon motion duly made, seconded and unanimously carried the Board approved a Cooperative Stream Cleanup Program.

7.         Consider Resolution Amending the Inter-Subsystem Transfer Policy to Meet Current Groundwater Needs

District Manager/Engineer Gregg asked the Board if this was something the Board wanted to look at? He stated it would not stop transfers within the subsystems. Director Rupert stated he supported the concept. Director Gonzales stated this would give the water users more flexibility, and felt it was good policy. Director Tobias stated he concurred with Director Gonzales and stated it would help with water sales. District Manager/Engineer Gregg stated if this was something the Board wanted to look at, then it should be directed back to staff for fine-tuning. He stated he would like to have it in place ahead of the water order season and felt staff could have something back to the Board by the December meeting. Director Rupert suggested adding language by #2 of the Draft Resolution for clarification.

 

 

8.         Consider Award of Construction Contract for Hollister Conduit Repair, Station 29 + 62.93 m to 31 + 44.26 mBK

District Manager/Engineer Gregg distributed a Memorandum and stated the information contained the Engineer’s Estimate and was Confidential until the contract is awarded. He stated staff’s recommendation to the Board was to award the contract to Monterey Peninsula Engineering (MPE) and to waive the immaterial irregularities. Director Tobias asked what the timeline was on the project. District Manager/Engineer Gregg stated MPE has indicated upon award of the contract they would be starting immediately. District Manager/Engineer Gregg stated the first step would be to Fax the Notice of Award and then the contract would be delivery by courier. District Manager/Engineer Gregg stated there would be an outage of water for approximately two week.

Upon a motion duly made, seconded and unanimously carried the Contract was awarded to Monterey Peninsula Engineering and the immaterial irregularities were waived.

9.         Consider Adoption of 1999-2000 District Budget

District Manager/Engineer Gregg presented the corrected Budget to the Board. He stated at the last meeting there was a question to the figures on the Revenue portion in regards to sales of water and on the Expenditures portion in regards to the purchase of San Felipe Water. He explained the mathematical calculation error and stated he would have a copy of the corrected page forwarded to the Board. President Perry asked if Hernandez Dam repairs were anticipated in this Budget year? District Manager/Engineer Gregg stated he budgeted $35,000 for new liner and valve at Hernandez Dam. Director Gonzales stated at some point the District is going to have to revive the San Felipe Treatment Plant. Director Tobias stated he hoped the District is not alone out there with these special projects. Director Rupert agreed with Director Gonzales’ suggestion. District Manager/Engineer Gregg stated there is $21,000 set aside in the budget, under Capital Improvements, to redo the fence area around the shop area, install AC curb around the old building and seal and stripe the parking lot.

Upon motion duly made, seconded and unanimously carried, the 1999-2000 Budget was approved.

Codification of District Ordinances and Resolutions

First Reading of Ordinance repealing Ordinance 20 and adopting "General Provisions" for all Ordinances

Consider Resolution repealing Resolutions: 68-9, Resolution Prohibiting Exporting Waters Produced From Within Zone No. 3; 77-4, Adopting Conflict of Interest Code for the San Benito County Water Conservation and Flood Controct (actual spelling) District; 91-12, Authorizing Employee Participation in AFLAC’s Cafeteria Plan; and 94-24, Adopting the State Guidelines for Implementation of the California Environment Quality Act

District Counsel David Pipal stated this is the first reading of Ordinance No. 29. President Perry opened and closed the meeting for public comment, hearing no public comment. The matter was continued to next Board of Directors meeting which will be November 17, 1999 at 7:30 p.m. for adoption of Ordinance No. 29.

Upon a motion duly made, seconded and unanimously carried, Resolution No. 99-16 was adopted repealing the above mentioned Resolutions.

11.       Committee Reports:

Investment Committee (Gonzales/Tobias)

District Manager/Engineer Gregg stated the Committee is considering contracting with an outside agency for Review of the Investments and a benchmark report.

 

Audit/Budget Committee (Gonzales/Tobias)

                        District Manager/Engineer Gregg stated the Committee discussed the options of funding sources for Zone 3, which include improvements at Hernandez Dam. He stated staff will check with the Department of Water Resources to see if there are any grants for improvements of dams. District Counsel Pipal stated he will look at the ballot measure to see if the District has collected their limit of taxes. He stated he will have a report back to the Board by the December meeting. The Board requested a recommendation and report from the committee and staff at the December meeting.

Groundwater Committee (Gonzales/Tobias)

                        District Manager/Engineer Gregg stated the committee discussed the development of programs to better manage San Felipe Water. He stated the committee also looked at a provision for the District to buy blue valve water back from customers. President Perry asked if the District received a grant for water blending? District Manager/Engineer Gregg stated we had and people from U. C. Davis will be helping us to pursue the program. He stated the District was looking more at agricultural crops but felt golf course customers would also be looked at. He stated he anticipated a program being in place before the next growing season.

District Manager/Engineer’s Report:

a)         Coyote Valley Research Park (City of San Jose) D.E.I.R.

This Item was brought to the Board for information and is found not to be in the District’s area of concern.

            b)         Northeast Fairview Project

San Benito County Planning Department is considering this project. There was a Planning Commission meeting on October 26th to hear public comments. The District is working with Co. Planning on the conditions of approval. There is no time limit for action.

c)         Hollister Domestic Wastewater Treatment Plant to Industrial Wastewater Treatment Plant Diversion Project

The Draft EIR has been circulated. The comment period extends through early December. The Board may need a special meeting for comments. Staff will make every effort to address water quality issues.

            d)         Groundwater Management Policies

This is moving toward the filing of a programmatic EIR, which will begin to look at how to redistribute San Felipe water.

            e)         Zone 3 Revenue

This Item was addressed earlier in the meeting.

f)          Hollister Area Water Treatment Plant

The progress of the work has slowed. There have been issues raised this evening. The Treatment Plant committee will be meeting next month.

g)         Water Contracting Policies and Procedures

Staff is reviewing the policy on unused water charges. The policy needs to be fine-tuned and there may be significant changes that will serve the same objectives. A committee of Directors Gonzales and Perry will work with staff and a draft document is expected to be brought back to the Board by mid November.

 

 

h)         USBR Contract Renewal

There have been numerous conference calls and meetings. An Environmental document on Central Valley Project has been filed with environmental protection agency. There have been a series of workshops set for the contracting agencies. A workshop discussing a generic contract will be held next Wednesday in Sacramento. Documentation will be sent to Directors after the workshop.

Director Rupert asked if revisions would be made before the next years water contract year? District Manager/Engineer Gregg stated it is possible we could meet and could have a general draft by mid November.

            The vote of the Board was as follows, unless otherwise stated:

AYES: DIRECTORS:  Perry, Tobias, Gonzales, Rupert

NOES: DIRECTORS:  None

ABSENT:        DIRECTORS:  Swanson

            The Board adjourned to a Regular Meeting to be held on November 17, 1999 at 7:30 p.m., 30 Mansfield Road, Hollister, California.

 

 

________________________________________

Kenneth Perry

President of the Board

ATTEST:

 

 

________________________________

Janet L. Torres

Administrative Services Officer