RESOLUTION NO. 2002 - 07

 

A RESOLUTION OF THE BOARD OF DIRECTORS OF

THE SAN BENITO COUNTY WATER DISTRICT

AMENDING RESOLUTION NO. 97-6 ESTABLISHING

AUTHORITY AND PROCEDURES FOR

INSPECTION AND PRODUCTION OF DISTRICT RECORDS

 

BE IT RESOLVED by the Board of Directors of the San Benito County Water District that:

 

Resolution No. 97-6, Section 6 is amended to read:

 

“6.     Miscellaneous Procedures:

Members of the public may request public information in person, by telephone, e-mail, fax, or by mail.  An information request form shall be filled out for each request.  A District employee may fill out the form if the request is not made in person

 

          Within ten (10) days from receipt of the request, the requester will be notified as to whether and when the requested material will be made available.  The time for notification may be extended for an additional 14 days because of unusual circumstances as that term is defined in California Government Code Section 6253(c).  Copies will be made available at the earliest possible time consistent with the District’s work load.  Members of the public shall not be allowed direct access to District files.”

 

Further Resolution No. 97-6 is amended to add Section 7 to read:

 

“7.     A request for records by a member of the public must reasonably describe an identifiable record.  To the extent reasonable under the circumstances, the District will assist the public in making an effective request for records by:

 

          A.      Assisting the public in identifying records and information that are responsive to the request, which may involve eliciting additional clarifying information from the public.

 

          B.      Describing the physical location of the records and the technology available to recover same.

 

          C.      If access to the records is denied by the District, providing suggestions as to how the public may overcome the practical basis for denying access.

 

Section 7.A. shall be deemed satisfied if the District is unable to identify the requested information after having made a reasonable effort to do so.

 

The requirement of this Section 7 shall not apply to the District if:

 

          A.      the District makes the records available pursuant to the procedures set forth in this Resolution; or

 

          B.      the District denies the request for records based solely on an exemption set forth in Section 4 of this Resolution or listed in Section 6254 of the Government Code; or

 

          C.      the District makes an index of its records available to the public.”

 

          Except as specifically amended as set forth herein, Resolution No. 97-6 shall remain in full force and effect.

 

Passed and adopted this 27th day of March 2002 at Hollister, California, the following directors voting thereon:

 

AYES:         DIRECTORS:       Perry, DeLaCruz, Tobias

NOES:         DIRECTORS:       None

ABSENT:    DIRECTORS:       Keck, Swanson

 

 

 

                                                ___/s/Kenneth Perry_______

                                                Kenneth Perry

Vice President

 

 

ATTEST:

 

______/s/Janet L. Miller___________________

Janet L. Miller

Administrative Services Officer